Exhibition Hall Rates

In most cases, Chartered Student Organizations and GT Departments may utilize Exhibition Hall rooms at no charge.  This fee schedule will apply to the aforementioned groups when charging admission or collecting fees (to attendees or vendors) for an event.  The fee schedule will also apply when the Chartered Student Organizations and GT Departments are co-sponsoring with Off-Campus Organizations. ​

Fees consistently apply to off-campus groups and non-Institute functions. Additionally, Institute departments may incur setup charges based on the timing and needs of the event. A minimum of four hours is required to set up and break down the Midtown spaces. Requests to reduce this setup window will incur additional staffing fees at a rate of $75/hour.

Contact our Event Services Team at screservations@mail.gatech.edu with any questions. 

Exhibition Hall Room Reservation Rates | Until June 30, 2022

Please note that the reservation rate structure for the Exhibition Hall is intended to increase utilization and efficiency, in order to accommodate more reservations. Room rental fees will only be assessed when Chartered Student Organizations and GT Departments co-sponsor events with off-campus organizations, or charge admission/fees to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservations
CHARTERED STUDENT ORGANIZATION* ​ GT DEPARTMENTS* ​​STANDARD RATE/OFF-CAMPUS CLIENTS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Midtown II $210 $70 $375 $125 $645 $215
Midtown V $75 $25 $135 $45 $300 $100
Buckhead ​$45 $15 ​$90 $30 ​$210 $70
Highlands $45 $15 $90 $30 $210 $70
Centennial $60 $20 $120 $40 $270 $90
Home Park $60 $20 $120 $40 $270 $90
Little Five Points $30 $10 $60 $20 $90 $30
Inman Park $45 $15 $75 $25 $150 $50
Cabbagetown Boardroom $45 $15 $75 $25 $150 $50
     

Exhibition Hall Equipment and Services Rates

 
​Equipment & Services
CHARTERED STUDENT ORGANIZATIONS ​GT DEPARTMENTS STANDARD RATE/OFF-CAMPUS CLIENTS REPLACEMENT FEE
PODIUMS ​ ​ ​
Midtown Podium (Includes microphone) $20 ​$40 $60​ $300​
MEETING EQUIPMENT​ ​ ​ ​
​Dry Erase Board (Includes markers and eraser) ​No Charge $5​ $15​ $75​
Aluminum ​Easel (5' tall, displays artwork 12'' to 24'' wide) ​No Charge  $5​ (no charge for first easel) $15​ ​$150
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper)​ $5​ $10​ $20​ $150​
AUDIO/VISUAL EQUIPMENT​ ​
​Audio Wedge Monitors (max 2) ​$25 $50​ $100​ Priced per component

Built-In TV Display - Cabbagetown Board Room 

No Charge ​$35 $55 ​TBD by repair cost

Built-In TV Display - Small Meeting Rooms (Little Five Points, Inman Park)

​No Charge $35 $55 ​TBD by repair cost
​Concert Sound System ​$50 $100​ $200​
​DVD Player ​No Charge ​$5 $10​ $150​
​Flat Panel TV w/ DVD ​No Charge ​$25 ​$50 ​Priced per component
​Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) ​$30 $50​ $70​ $500​
​Microphones - Wireless  ​$10 $30​ $40​ ​Priced per component
​Microphones - Wireless (Lavalier) ​$10 $30​ $40​ ​Priced per component
​Passport Sound - Mini (1 channel amplifier) ​$10 $20​ $30​
​Passport Sound - Mobile System ​$20 $40​ $60​ $800​
​Piano - Baldwin Upright ​No Charge ​$25 $75​ ​​TBD by repair cost

Projector Sound System - Large Meeting Rooms (Buckhead, Home Park, Centennial, Highlands)

​No Charge ​$35 $55​ $3,200​

​Projector/Sound System - Midtown 

​No Charge $65 $150 ​Priced per component
​Projector/Sound System - West Village Classrooms/Meeting Room ​No Charge No Charge $55 ​TBD by repair cost
COMPUTERS, PHONES, & ACCESSORIES
​Laptop w/ presentation Slide Advancer ​$25 $60​ $120​ $800​
​Presentation Slide Advancer/Laser Pointer (Wireless) ​$5 $10​ $15​ $75​
​Internet Access (Codes set up by Event Services) ​Eduroam Eduroam

Free Guest WiFi with limited bandwidth; or 
Premium Guest WiFi: $4 per code

​N/A
STAGING ​
​Single (1 Piece - 6'x8') ​No Charge ​$20 ​$30 ​$2,000
​Small (4 Pieces - 12'x16') ​No Charge ​$30 ​$60 ​​$2,000
​Medium (6 Pieces - 18'x16') ​No Charge ​$60 ​$120 ​​$2,000
​Large (8 Pieces - 24'x16') ​No Charge ​$80 ​$240 ​​$2,000​
SPECIALTY EQUIPMENT
​Popcorn Machine (includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) ​​$25 $50​ $60​ $500​
​Extra Bag of Popcorn Kernels ​​$5 $5 $7​ n/a
​Tensa Barriers ​No Charge​ ​No Charge ​No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - includes 2 uprights, 2 bases, 1 crossbar & black-colored polyester drapes. Covers 8 ft. wide x 8 ft. tall or 8 ft. wide x 10 ft. tall. ​$15 $20 ​$30 ​Priced per component
FACILITY & STAFFING
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour ​$50/hour ​$50/hour ​N/A
​Audiovisual Technician (Per person) Required for specific events at Student Center's discretion. ​$20/hour ​​$25/hour ​​$30/hour ​​N/A
​Guest Services Manager (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​ ​​​​N/A
​Custodial Services (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​​ ​​​​N/A
​Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event). ​$75/hour ​​​$75/hour ​​$75/hour​ ​N/A

FULL-SERVICE EVENTS TO GO (Available to Chartered Student Organizations and GT Departments Only) ​ ​

Student Center Team will drop-off, set-up, test (if applicable), and pick-up equipment

Off-site ​Passport Portable PA System ​$100 ​$200 ​​Not Available ​Priced per component​
​Off-site Concert Sound System $150 ​$300 ​​Not Available ​Priced per component​
Off-site Impromptu Lectern (Does not include microphone) ​​$25 ​$50 ​​Not Available ​Priced per component​
​Off-site Portable Projector with Screen (Does not include sound) $75 ​$150 ​​Not Available ​Priced per component
​Off-site Pipe and Drape Kit (Price includes up to three pipe and drape kits) $50 ​$75 ​​Not Available ​Priced per component
​Off-site Popcorn Machine  $65 ​$90 ​​Not Available ​Priced per component
​Off-site Tables & Chairs (Only provided on vary rare occasions in which Georgia Tech Staging cannot fulfill the request)

Tier I Price: $40

Includes up to 20, 6 ft. folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables

Tier II Price: $80

Includes 21-40, 6 ft. folding tables; and/or up to 51-100 folding chairs; and/or up to 9-16 high-boy tables

Tier I Price: $50

Includes up to 20, 6 ft. folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables

Tier II Price: $100

Includes 21-40, 6 ft. folding tables; and/or up to 51-100 folding chairs; and/or up to 9-16 high-boy tables

​​Not Available ​Priced per component

SELF-SERVICE EVENTS TO GO (Available to Chartered Student Organizations and GT Departments Only) ​ ​

Client is responsible for pick-up and drop-off to Exhibition Hall Information Desk during staffed hours

Aluminum Easel ​$5/Easel ​$10/Easel ​​Not Available ​$60
​Flip Chart $10/Flip Chart ​$25/Flip Chart ​​Not Available ​$100
Karaoke Machine ​​$30 ​$50 ​​Not Available ​$200
Pop-up Tent $25/Tent ​$50/Tent ​​Not Available $100

Exhibition Hall Room Reservation Rates | Starting July 1, 2022

Please note that the reservation rates will increase slightly when the Exhibition Hall reopens in Fall 2022. Room rental fees will only be assessed when Chartered Student Organizations and GT Departments co-sponsor events with off-campus organizations, or charge admission/fees to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservations
CHARTERED STUDENT ORGANIZATION* ​ GT DEPARTMENTS* ​​STANDARD RATE/OFF-CAMPUS CLIENTS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Midtown I $225 $75 $405 $135 $750 $250
Midtown II $225  $75 $405 $135 $750 $250
Midtown III $105 $35 $150 $50 $375 $125
Midtown IV $105 $35 $150 $50 $375 $125
Midtown V $105 $35 $150 $50 $375 $125
Combined Midtown Spaces $800 $100 $1,250 $200 $2,500 $300
Highlands $60 $20 $105 $35 $240 $80
Buckhead $60 $20 $105 $35 $240 $80
Home Park  $90 $30 $135 $45 $270 $90
Centennial $90 $30 $135 $45 $270 $90
Old Fourth Ward $45 $15 $75 $25 $105 $35
Sweet Auburn $60 $20 $105 $35 $240 $80
Summer Hill $60 $20 $105 $35 $240 $80
Little Five Points $45 $15 $75 $25 $105 $35
Inman Park $45 $15 $75 $25 $105 $35
Cabbagetown Boardroom $75 $25 $120 $40 $195 $65
Kirkwood $90 $30 $135 $45 $270 $90