Room & Equipment Rates

In most cases, Chartered Student Organizations and Institute Departments may utilize Student Center rooms at no charge.  This fee schedule will apply to the aforementioned groups when charging admission for events not financially supported by the Student Government Association.  The fee schedule will also apply when the Chartered Student Organizations and Institute Departments are co-sponsoring with Off-Campus Organizations. ​

Fees consistently apply to off-campus groups and non-Institute functions. Additionally, Institute departments may incur setup charges based on the timing and needs of the event. A minimum of four hours is required to set up and break down the Ballroom. Requests to reduce this setup window will incur additional staffing fees at a rate of $75/hour.

West Village houses two reservable multipurpose rooms and starting in the Spring 2018 semester, groups are permitted to reserve four classrooms in the Music Annex for non-academic events and meetings. Reservations for the classrooms are permitted from Friday evening - Sunday evening during the academic semester, or anytime during academic breaks and holidays. All Chartered Student Organizations, Institute Departments, and Off-Campus organizations will be subject to room reservation rates in West Village. Contact our Event Services Team at screservations@mail.gatech.edu with any questions. 

Student Center Room Rates West Village Room Rates Equipment Rates

Student Center Room Reservation Rates

​Room Reservations
​ ​ CHARTERED STUDENT ORGANIZATION* ​​ INSTITUTE DEPARTMENTS* ​​OFF-CAMPUS ORGANIZATIONS
​Meeting Space 1-4 Hours** 4 or more​ 1-4 Hours** 4 or more ​1-4 Hours** ​4 or more​
Room 301 ​$40 ​$80 ​$80 ​$160 ​$180 ​$360
Room 319/320/321 ​$40 ​$80 ​$80 ​​$160 ​$180 ​$360
Room ​332 ​$20 ​​$40 ​​$40 ​$80​ ​$80​ ​​​$160
Room ​343 ​$40 ​$80 ​$80​ ​​$160 ​$180 ​​$360
Room ​359 ​$40 ​$80 ​$80 ​​$160 ​$180 ​​$360
​Crescent Room ​$60 ​$120 ​​$120 ​$240 ​​$240 ​$480
​Cypress Room ​$50 ​$100 ​$100 ​$200 ​$200 ​$400
​Juniper Room ​$20 ​​$40 ​​$40 ​$80​ ​$80​ ​​​​$160​
​Peachtree Room ​$125 ​$250 ​$250 ​$350 ​$450 ​$850
​Piedmont Room ​$60 ​​$120 ​​$120 ​​$240 ​​$260 ​$520
​Ballroom (Combined) ​$200 ​$350 ​​$375 ​$550 ​$675 ​$1,200
​Ballroom
(Blue Room)		 ​$100 ​$125 ​$150 ​$225 ​$375 ​$650
​Ballroom
(Gold Room)		 ​$175 ​$300 ​​$325 ​$450 ​$475 ​$850
​Theater ​​$100 ​$125 ​$150 ​$250 ​$425 ​$750
​ ​ ​ ​ ​ ​ ​
​​​​​​​​​*In most cases, Chartered Student Organizations and Institute Departments may utilize Student Center rooms at no charge.  This fee schedule will apply to the aforementioned groups when charging admission for events not financially supported by the Student Government Association.  The fee schedule will also apply when the Chartered Student Organizations and Institute Departments are co-sponsoring with Off-Campus Organizations. ​
 **Additional Room Rental Hour (max. 1 hour extension): 20% of the 1-4 hour room rental rate will be added to the rental.

West Village Room Reservation Rates

​Room Reservations
​ ​ CHARTERED STUDENT ORGANIZATION ​​ INSTITUTE DEPARTMENTS ​​STANDARD RATE/OFF-CAMPUS ORGANIZATIONS
​Meeting Space 1-3 Hours 3-6 Hours 6+ Hours 1-3 Hours 3-6 Hours 6+ Hours ​1-3 Hours 3-6 Hours ​6+ Hours​
Ensemble ​$75 $150 ​$250 ​$100 $200 ​$350 ​$350 $500 ​$750
Unplugged Reading Room ​$50 $100 ​$200 ​​$75 $150 ​$300 ​$200 $350 ​$500
Classroom 163* $100 $175 $275 $125 $225 $375 $375 $525 $775
Classroom 175* $300 $375 $475 $450 $550 $700 $850 $1000 $1250
Classroom 275/277* ​$50 ​$100 ​$200 ​$75 ​$150 ​$300 ​$200 ​$350 ​$500
​ ​   ​ ​   ​ ​   ​
​*Academic classroom space. Rates only apply to non-academic events. Non-academic events are permitted anytime during facility open hours in Summer 2018 and from Friday at 5 p.m. - Sunday at 11 p.m. during the academic semester, or anytime during academic breaks and holidays. 

Equipment Rental & Service Rates

​Equipment & Services
​ CHARTERED STUDENT ORGANIZATIONS ​INSTITUTE DEPARTMENTS ​OFF-CAMPUS ORGANIZATIONS ​REPLACEMENT FEE
​PODIUMS ​ ​ ​ ​
Presidential (Theater, Ballroom & Peachtree Room)*
 ​$20 ​$40 ​$60 ​TBD by repair cost
Commons Mobile (no microphone) ​No Charge ​$10 $20​ $300​
​Student Center Mobile (no microphone) ​​No Charge ​$10 $20 ​$300
MEETING EQUIPMENT​ ​ ​ ​
​Dry Erase Board ​No Charge $5​ $15​ $75​
​Easel - Gold Plated ​$5 $5​ $15​ ​$150
​Easel - Wooden ​No Charge ​$3 (no charge for first 3 easels) $3 (no charge for first 3 easels) $25​
Flipchart​ $5​ $10​ $20​ $150​
Laser Pointer​ No Charge​ No Charge​ $10​ $15​
AUDIO/VISUAL EQUIPMENT​ ​
​Audio Wedge Monitors (max 2)* ​$25 $50​ $100​ Priced per component
​Concert Sound System* ​$50 $100​ $200​ ​
​DVD Player ​No Charge ​$5 $10​ $150​
​Flat Panel TV w/ DVD* ​No Charge ​$25 ​$50 ​Priced per component
​Karaoke Machine ​$30 $50​ $70​ $500​
​Microphones - Tabletop Panel System (max 8)* ​$20 $40​ $60​ ​Priced per component
​Microphones - Wireless (Lapel and Headset microphones included)* ​$10 $30​ $40​ ​Priced per component
​Microphones - Wired* ​No Charge ​​No Charge ​​No Charge ​Priced per component
​Passport Sound - Mini (1 channel amplifier) ​$10 $20​ $30​ ​
​Passport Sound - Mobile System ​$20 $40​ $60​ $800​
​Piano - Baldwin Upright (300 Seminar Rooms Only)* ​No Charge ​$25 $75​ ​​TBD by repair cost
​Piano - Steinway Baby Grand (Ballroom & Theater only)* ​$25 $50​ $100​ ​​TBD by repair cost
​Projector -Meeting/Seminar Rooms ​No Charge ​$35 $55​ $3,200​
​Projector - Theater, Ballroom, & Peachtree Room (includes in-house projection, video & sound systems; A/V Technicians will be required for specific events at cost)* ​No Charge $65 $150 ​Priced per component
​Projector - Portable w/ Screen ​$20 ​$50 $80​ ​Priced per component
COMPUTERS, PHONES, & ACCESSORIES
​Laptop w/ presentation Slide Advancer ​$25 $60​ $120​ $800​
​Presentation Remote (Wireless) ​$5 $10​ $15​ $75​
​AV Cart Setup & Basic Technical Support (when client provides personal laptop) ​​No Charge ​​No Charge ​​No Charge ​$200
​Internet Access (Codes set up by Event Services) ​Eduroam Eduroam

Free Guest WiFi with limited bandwidth; or 
Premium Guest WiFi: $3 per code

 ​N/A
​Polycom Speaker Phone Unit ​$10 $20 $40​ $250​
STAGING ​
​Single (6'x8')* ​No Charge ​$20 ​$30 ​$2,000
​Small (12'x8')* ​No Charge ​$30 ​$60 ​​$2,000
​Medium (24'x12')* ​No Charge ​$60 ​$120 ​​$2,000
​Large (32'x18')* ​No Charge ​$80 ​$240 ​​$2,000​
SPECIALITY EQUIPMENT
​Popcorn Machine (includes 2 bags of popcorn) ​​$25 $50​ $60​ $500​
​Tensa Barriers ​No Charge​ ​No Charge ​No Charge ​Priced per component
PIPE & DRAPE
​Kit includes 2 uprights, 2 bases, 1 crossbar, & drapes ​$15 ​$20 ​$30 ​Priced per component
​60" & 72" Round Table Topper (Peachtree Room only - not for food use) ​$2 ​$3 ​$4 $40 each
FACILITY & STAFFING
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour ​$50/hour ​$50/hour ​N/A
​Audiovisual Technician (Per person) Required for specific events at Student Center's discretion. ​$20/hour ​​$25/hour ​​$30/hour ​​N/A
​Guest Services Manager (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​ ​​​​N/A
​Custodial Services (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​​ ​​​​N/A
​Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event). ​$75/hour ​​​$75/hour ​​$75/hour​ ​N/A
EVENTS TO GO (Available to Campus Departments Only) ​ ​
​Portable Data Projector w/ Screen ​Not Available ​$100 ​​Not Available ​$3,000
​Off-site Audio Rental Setup ​​Not Available ​$250 ​​Not Available ​Priced per component​
​Off-site Lectern Rental (Off-site Audio Rental is required) ​​Not Available ​$25-$50 ​​Not Available ​$500
​ ​ ​ ​ ​
​  ​​​​​​​​​*Equipment is not available for use in West Village.

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