Plan an Event

In an effort to promote the safety of our guests, the following will be implemented for all meetings and events in our spaces:

Event Safety Guidelines |

• All campus visitors and attendees at campus events will be expected to follow Georgia Tech health and safety guidelines, which includes:
  • Self-monitoring symptoms with the daily self-checklist.
  • Wearing a face covering while indoors, unless you are actively eating or drinking.
  • Following six-foot distancing, hand washing, and other guidance from the Tech Moving Forward website.
• Event Services staff will setup rooms according to the appropriate social distancing guidelines and will provide the event host with a maximum capacity for the space. Event hosts and guests are not permitted to move furniture or allow more occupants in the space than safety permitted.
• Event hosts are required to maintain an accurate attendance list for each event in our spaces. The attendance log must be maintained either digitally or physically by the event host for four weeks after the conclusion of the event.  
• An increased time between events to allow the Custodial Services team to properly disinfect after each event. 
• The spaces will be closed daily from 2 p.m. until 4 p.m. for additional disinfection.
• Temperature checks will be required for all events. Event hosts are required to:
  • Check the temperature of all event attendees prior to their entrance into the event space. If the event host does not have access to a thermometer, one will be provided by the Event Services Team.
  • If an attendee has a temperature reading above 99.5 degrees using a no-touch thermometer, they should not be permitted to access the event space. Additionally, they should follow the Georgia Tech guidance for symptomatic individuals, which includes:
    • For students: Contact Stamps Health Services to make an appointment.
    • For faculty/staff or campus visitors: Contact your Primary Care Physician for an appointment.
  • The event host is not permitted to maintain a list or report anyone with a high temperature reading.
• Food is only permitted if it is individually pre-packaged (e.g., boxed meals, individual bags of chips). Events with catering needs must use a Georgia Tech approved vendor.
• Table space guidelines:
  • Table spaces are restricted to one person per table.
  • Handouts are not permitted. We encourage the use of QR codes in lieu of handouts.
  • Swag/giveaway items must be distributed to allow for individuals to maintain six feet of distance and avoid hand-to-hand pass off. 
  • Bake sales and food giveaways are not permitted.

Our Social Distance Room Capacities