Plan an Event

Exterior View of the Student Center

The Student Center Event Services Team supports the reservable meeting rooms in Exhibition Hall and West Village. The meeting rooms and large event spaces are available for campus events and meetings, as well as corporate meetings and private events.​ We look forward to serving the community in the newly renovated Student Center as well in late 2022. All currently available meeting rooms have A/V capability, but use of technology and other equipment must be requested as part of your reservation. For more information on room setup options, reservations, and other services, please contact our Event Services Team at screservations@mail.gatech.edu or at 404-894-2805.

New Event Guidelines and Social Distance Capacities

In an effort to promote the safety of our guests, the following will be implemented for all meetings and events in our spaces:

Event Safety Guidelines |

  • All campus visitors and attendees at campus events will be expected to follow Georgia Tech health and safety guidelines:
    • Self-monitoring symptoms with the daily self-checklist.
    • Wearing a face covering while indoors, unless you are actively eating or drinking.
    • Following six-foot distancing, hand washing, and other guidance from the Tech Moving Forward website.
  • Event Services staff will setup rooms according to the appropriate social distancing guidelines and will provide the event host with a maximum capacity for the space. Event hosts and guests are not permitted to move furniture or allow more occupants in the space than safety permitted.
  • Event hosts are required to maintain an accurate attendance list for each event in our spaces. The attendance log must be maintained either digitally or physically by the event host for four weeks after the conclusion of the event.  
  • An increased time between events to allow the Custodial Services team to properly disinfect after each event. 
  • The spaces will be closed daily from 2 p.m. until 4 p.m. for additional disinfection.
  • Temperature checks will be required for all events. Event hosts are required to:
    • Check the temperature of all event attendees prior to their entrance into the event space. If the event host does not have access to a thermometer, one will be provided by the Event Services Team.
    • If an attendee has a temperature reading above 99.5 degrees using a no-touch thermometer, they should not be permitted to access the event space. Additionally, they should follow the Georgia Tech guidance for symptomatic individuals, which includes:
      • For students: Contact Stamps Health Services to make an appointment.
      • For faculty/staff or campus visitors: Contact your Primary Care Physician for an appointment.
    • The event host is not permitted to maintain a list or report anyone with a high temperature reading.
  • Food is only permitted if provided by Georgia Tech Catering.
  • Table space guidelines:
    • Table spaces are restricted to one person per table.
    • Handouts and give-away items are not permitted. We encourage the use of QR codes in lieu of handouts.
    • Bake sales are not permitted.

 

Meet With Our Team

We also understand the varying comfort levels you may have related to meeting in-person to discuss your event. Our team has prepared two options for event logistic meetings this fall: an in-person meeting including a tour of your event space, or a virtual event meeting via Microsoft Teams, or another preferred platform.

Be sure to include your reservation number and any relevant details when making your appointment, which must be made at least 2 weeks prior to your event.

 

Reserve Your Room

Chartered Student Organizations and Institute Departments |
Please follow the link below to access the GT Events reservation portal. You can request to reserve spaces and equipment to support your reservation through GT Events.

Browse our guide on how to use GT Events or contact our Event Services team at (404)894.2805 for additional questions.

Room Setup Options

Meeting rooms are available in several different setups to suit your group needs. For more information, or for help choosing the setup that is best for you, please reach out to our Event Services Team at screservations@mail.gatech.edu or at (404)894.2805.

Special Event Parking

Parking and Transportation Services makes every effort to accommodate all special event parking requests. Due to the nature of college campuses and other scheduled events, accommodations are not guaranteed.

Please contact Michelle Williams at Parking and Transportation Services at michelle.williams@pts.gatech.edu for inquiries and reservations.

75 Vehicles or Less | Validations for Area 1 may be purchased in advance on the Parking and Transportation Services website.

75 Vehicles or More |  Parking arrangements can be made to accommodate large events expecting 75 or more vehicles in the W02 Parking Deck, which is adjacent to the Student Center. There are two operations options for the W02 deck:

  1. Pre-Paid Reservations: The client may pre-purchase parking in W02 for a flat fee, which includes the raising of the gates and an attendant. In/out privileges are not allowed.
  2. Self-Pay Upon Entry: Guests park in W02 and pay per vehicle upon entry or exit. This option includes an attendant for the duration of the event as guests enter.

*Please note guests will share the parking deck with W02 campus permit customers. Prices vary based on the estimated number of vehicles.