Payments & Refunds


Payment Methods | Our event services team accepts departmental Workday Tag Numbers, cash, Visa or Mastercard, business or certified checks, and money orders. We are not able to accept personal checks.  For credit card payments, please be sure to fill out our Credit Card Authorization Form​.

Refunds | Payments in the form of cash, credit cards, and money orders shall be refunded, when applicable, within seven business days of a canceled event. Check refund requests can take up to six weeks. 

Room & Equipment Rates

Academy of Medicine Rates
Registered Student Organizations Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $2,000 $1,250  $750 $250
Hourly Rate | After Six Hours $150 $150 $150 $150
Friday-Saturday          
Flat Rate | Up to Six Hours $2,500 $1,500  $1,000 $500
Hourly Rate | After Six Hours $200 $200 $200 $200
Overnight Storage        
Per Night, Any Day $250 $250 $250 $250
 
GT Department Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $2,500 $1,500  $1,000 $500
Hourly Rate | After Six Hours $200 $200 $200 $200
Friday-Saturday          
Flat Rate | Up to Six Hours $3,00 $1,750 $1,250 $750
Hourly Rate | After Six Hours $250 $250 $250 $250
Overnight Storage        
Per Night, Any Day $300 $300 $300 $300
 
Standard/Off-Campus Clients Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $3,500 $2,000 $1,500 $1,000
Hourly Rate | After Six Hours $350 $350 $350 $350
Friday-Saturday          
Flat Rate | Up to Six Hours $4,500 $2,500  $2,000 $1,500
Hourly Rate | After Six Hours $400 $400 $400 $400
Overnight Storage        
Per Night, Any Day $500 $500 $500 $500
 
Film Production Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
12 Hours $5,500 N/A N/A N/A
24 Hours $8,500 N/A N/A N/A
Friday-Saturday          
12 Hours $7,500 N/A N/A N/A
24 Hours $10,000 N/A N/A N/A

Non-Profit receive 25% off of the Standard Rate for Space Fees
GT Alumni receive 10% off the Standard Rate for Space Fees
Flat rate includes one hour setup/one hour teardown for client and/or service providers

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Standard/Off-Campus Rate
Basic Equipment
Easel (priced per easel) $0 $5 (no charge for first easel) $15
Flip Chart $5 $10 $20
Audio/Visual Equipment
Projector/Sound System - Cottonwood, Sugarberry, Magnolia $25      $35 $55
Projector/Sound System - Theater $55 $65 $150
Portable Projector w/ Screen -  Library, Parlor, Crystal Dining Room $35 $45 $65
Portable Podium $20 $40 $60
Passport Sound System & Wired Microphone $20 $40 $60
​Portable Televison $10 $25 $50
Grand Piano $25 $50 $100

Wired Microphone

No charge No charge No charge

​Wireless Microphone (includes Lavalier)

$10 $30 $40
Computers, Phones, & Accessories
Slide Advancer $5 $10 $15
Laptop (includes Slide Advancer) $25 $60 $120
Internet Access Eduroam Eduroam Free Guest WiFi with limited bandwidth; or Premium Guest WiFi: $4/code    
Specialty Equipment
Dance Floor  $100 $150 $250
Table Linen - Black $10/Linen $10/Linen $10/Linen
Pipe & Drape - Black $15/kit     $20/kit     $30/kit    
Staffing Charges
AV Tech (per person) - 4 hour min.  ​$20/hour     ​$25/hour     $30/hour    
​GSM (per person) - 4 hour min.  $20/hour     $25/hour     $30/hour    
Extra Custodial Services (per person) - 4 hour min.  $20/hour     $25/hour     $30/hour    
Extended Building Hours (Outside of 7a - 11p) - Includes GSM $50/hour                     $50/hour                     $50/hour                    
Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event) $75/hour                     $75/hour                     $75/hour                    
HVAC Individual

Monday - Friday 7:55a - 4:25p $45.73/hr per person

After-hours $57.15/hr per person                                  

Monday - Friday 7:55a - 4:25p $45.73/hr per person 

After-hours $57.15/hr per person                                 

Monday - Friday 7:55a - 4:25p $45.73/hr per person

After-hours $57.15/hr per person                                      

Exhibition Hall Rates

In most cases, Registered Student Organizations and GT Departments may use the Exhibition Hall spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

  1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
  2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.

 

  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Meeting Space Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour
Midtown I $225 $75 $405 $135 $750 $250
Midtown II $225 $75 $405 $135 $750 $250
Midtown III $105 $35 $150 $50 $375 $125
Midtown IV $105 $35 $150 $50 $375 $125
Midtown V $105 $35 $150 $50 $375 $125
Combined Midtown Spaces $800 $100 $1,250 $200 $2,500 $300
Highlands $60 $20 $105 $35 $240 $80
Buckhead $60 $20 $105 $35 $240 $80
Home Park $90 $30 $135 $45 $270 $90
Centennial $90 $30 $135 $45 $270 $90
Old Fourth Ward $45 $15 $75 $25 $105 $35
Sweet Auburn $60 $20 $105 $35 $240 $80
Summer Hill $60 $20 $105 $35 $240 $80
Little Five Points $45 $15 $75 $25 $105 $35
Inman Park $45 $15 $75 $25 $105 $35
Cabbagetown Boardroom $75 $25 $120 $40 $195 $65
Kirkwood $90 $30 $135 $45 $270 $90

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Midtown Podium (Includes microphone) $20 $40 $60 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge $5 $15 $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flipchart (Includes 1 stand, 1 pack of flip-chart paper $5 $10 $20 $150
Audio/Visual Equipment
Audio Wedge Monitors (max 2) $25 $50 $100 Price per component
Built-In TV Display - Cabbagetown Board Room No Charge $35 $55 TBD by repair cost
​Built-In TV Display - Small Meeting Rooms (Little Five Points, Inman Park) No Charge $35 $55 TBD by repair cost
Concert Sound System * $50 $100 $200  
DVD Player No Charge $5 $10 $150
Flat Panel TV w/ DVD No Charge $25 $50 Priced per component
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
​Microphones - Wireless (Lavalier) $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Piano - Baldwin Upright * No Charge $25 $75 TBD by repair cost
Projector Sound System - Large Meeting Rooms (Buckhead, Home Park, Centennial, Highlands) No Charge $35 $55 $3,200
​Projector/Sound System - Midtown No Charge $65 $150 Priced per component

​Projector/Sound System - West Village Classrooms/Meeting Rooms

No Charge No Charge $55 TBD by repair cost
Computers, Phones, & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code
N/A
Staging
​Single (1 Piece - 6' x 8') * No Charge $20 $30 $2000
Small (4 Pieces - 12' x 16') * No Charge $30 $60 $2000
​Medium (6 Pieces - 18' x 16') * No Charge $60 $120 $2000
Large (8 Pieces - 24' x 16') * No Charge $80 $240 $2000
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
​Tensa Barriers No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. $15 $20 $30 Priced per component
Facility & Staffing
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour $50/hour $50/hour N/A
Audiovisual Technician (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
​Guest Services Manager (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Custodial Services (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Reduced Setup Window / Applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event $75/hour $75/hour $75/hour N/A
Full-Service Events To Go (Available to Registered Student Organizations and GT Departments Only) ​ ​
​Off-Site Passport Portable PA System ​$100 $200 Not Available Priced per component
​​Off-Site Concert Sound System ​$150 $300 Not Available Priced per component
​Off-Site Impromptu Lectern (Does not include microphone) ​$25 $50 Not Available Priced per component
Off-Site ​​Portable Data Projector with Screen (Does not include sound) ​$75 $150 Not Available Priced per component
Off-Site ​​Pipe and Drape Kit (Price includes up to 3 pipe and drape kits) ​$50 $75 Not Available Priced per component
Off-Site ​​Popcorn Machine ​$65 $90 Not Available Priced per component
Off-Site Tables and Chairs Tier I - Includes up to 20 6' folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables (Only provided on very rare occasions in which Georgia Tech Staging cannot fulfill the request) ​$40 $50 Not Available Priced per component
Off-Site Tables and Chairs Tier II - Includes up to 40 6' folding tables; and/or up to 100 folding chairs; and/or up to 16 high-boy tables (Only provided on very rare occasions in which Georgia Tech Staging cannot fulfill the request) ​$80 $100 Not Available Priced per component
Self-Service Events To Go (Available to Registered Student Organizations and GT Departments Only) ​ ​
​Aluminum Easel ​$5/Easel $10/Easel Not Available $60
​Flip Chart ​$10/Flip Chart $25/Flip Chart Not Available $100
​Karaoke Machine ​$30 $50 Not Available $200
​Pop-up Tent ​$25/Tent $50/Tent Not Available $100
Student Center Rates

In most cases, Registered Student Organizations and GT Departments may use the Student Center spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

  1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
  2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.
  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Meeting Space Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour
Atlantic Theater $300 $50 $400 $75 $800 $110
Cypress Theater $150 $40 $200 $60 $400 $100
Krog $45 $15 $75 $25 $105 $35
Castleberry $45 $15 $75 $25 $105 $35
Juniper Boardroom $45 $15 $75 $25 $105 $35
Ponce de Leon Boardroom $75 $25 $120 $40 $195 $65
Techwood $60 $20 $105 $35 $240 $80
Piedmont $60 $20 $105 $35 $240 $80
Peachtree $60 $20 $105 $35 $240 $80
Northside $90 $30 $135 $45 $270 $90

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Mobile (No microphone) No Charge $10 $20 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge $5 $15 $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flipchart (Includes 1 stand, 1 pack of flip-chart paper $5 $10 $20 $150
Audio/Visual Equipment
Audio Wedge Monitors (max 2) $25 $50 $100 Price per component
​Built-In TV Display - Small Meeting Rooms No Charge $35 $55 TBD by repair cost
Concert Sound System $50 $100 $200  
DVD Player No Charge $5 $10 $150
Flat Panel TV w/ DVD No Charge $25 $50 Priced per component
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
​Microphones - Wireless (Lavalier) $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Piano - Baldwin Upright No Charge $25 $75 TBD by repair cost
Projector Sound System - Large Meeting Rooms No Charge $35 $55 $3,200
​Projector/Sound System - Theaters No Charge $65 $150 Priced per component
Computers, Phones, & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code
N/A
Staging
​Single (1 Piece - 6' x 8') * No Charge $20 $30 $2000
Small (4 Pieces - 12' x 16') * No Charge $30 $60 $2000
​Medium (6 Pieces - 18' x 16') * No Charge $60 $120 $2000
Large (8 Pieces - 24' x 16') * No Charge $80 $240 $2000
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
​Tensa Barriers No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. $15 $20 $30 Priced per component
Facility & Staffing
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour $50/hour $50/hour N/A
Audiovisual Technician (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
​Guest Services Manager (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Custodial Services (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Reduced Setup Window / Applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event $75/hour $75/hour $75/hour N/A
Full-Service Events To Go (Available to Registered Student Organizations and GT Departments Only) ​ ​
​Off-Site Passport Portable PA System ​$100 $200 Not Available Priced per component
​​Off-Site Concert Sound System ​$150 $300 Not Available Priced per component
​Off-Site Impromptu Lectern (Does not include microphone) ​$25 $50 Not Available Priced per component
Off-Site ​​Portable Data Projector with Screen (Does not include sound) ​$75 $150 Not Available Priced per component
Off-Site ​​Pipe and Drape Kit (Price includes up to 3 pipe and drape kits) ​$50 $75 Not Available Priced per component
Off-Site ​​Popcorn Machine ​$65 $90 Not Available Priced per component
Off-Site Tables and Chairs Tier I - Includes up to 20 6' folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables (Only provided on very rare occasions in which Georgia Tech Staging cannot fulfill the request) ​$40 $50 Not Available Priced per component
Off-Site Tables and Chairs Tier II - Includes up to 40 6' folding tables; and/or up to 100 folding chairs; and/or up to 16 high-boy tables (Only provided on very rare occasions in which Georgia Tech Staging cannot fulfill the request) ​$80 $100 Not Available Priced per component
Self-Service Events To Go (Available to Registered Student Organizations and GT Departments Only) ​ ​
​Aluminum Easel ​$5/Easel $10/Easel Not Available $60
​Flip Chart ​$10/Flip Chart $25/Flip Chart Not Available $100
​Karaoke Machine ​$30 $50 Not Available $200
​Pop-up Tent ​$25/Tent $50/Tent Not Available $100
West Village Rates

All Registered Student Organizations and GT Departments will be subject to room reservation rates in the West Village Ensemble Room.

  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Meeting Space Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour
Ensemble $75 $25 $120 $40 $375 $125

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Mobile (No microphone) No Charge $10 $20 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge $5 $15 $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flipchart (Includes 1 stand, 1 pack of flip-chart paper $5 $10 $20 $150
Audio/Visual Equipment
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Projector Sound System - West Village Classrooms/Meeting Room No Charge No Charge $55 TBD by repair cost
Computers, Phones, & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code
N/A
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
​Tensa Barriers No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. $15 $20 $30 Priced per component
Facility & Staffing
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour $50/hour $50/hour N/A
Audiovisual Technician (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
​Guest Services Manager (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Custodial Services (Per Person) / Required for specific events at Student Center's discretion ​$20/hour $25/hour $30/hour N/A
Reduced Setup Window / Applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event $75/hour $75/hour $75/hour N/A