Room & Equipment Rates

In most cases, Chartered Student Organizations and Institute Departments may utilize Student Center rooms at no charge.  This fee schedule will apply to the aforementioned groups when charging admission for events not financially supported by the Student Government Association.  The fee schedule will also apply when the Chartered Student Organizations and Institute Departments are co-sponsoring with Off-Campus Organizations. ​

Fees consistently apply to off-campus groups and non-Institute functions. Additionally, Institute departments may incur setup charges based on the timing and needs of the event. A minimum of four hours is required to set up and break down Midtown II and V. Requests to reduce this setup window will incur additional staffing fees at a rate of $75/hour.

Contact our Event Services Team at screservations@mail.gatech.edu with any questions. 

Exhibition Hall Room Reservation Rates

Please note that the reservation rate structure for the Exhibition Hall is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. Room rental fees will only be assessed when chartered student organizations and campus departments co-sponsor events with off-campus organizations, or charge admission to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservations
CHARTERED STUDENT ORGANIZATION* ​ GT DEPARTMENTS* ​​STANDARD RATE/OFF-CAMPUS CLIENTS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Midtown II $210 $70 $375 $125 $645 $215
Midtown V $75 $25 $135 $45 $300 $100
Buckhead ​$45 $15 ​$90 $30 ​$210 $70
Highlands $45 $15 $90 $30 $210 $70
Centennial $60 $20 $120 $40 $270 $90
Home Park $60 $20 $120 $40 $270 $90
Little Five Points $30 $10 $60 $20 $90 $30
Inman Park $45 $15 $75 $25 $150 $50
Cabbagetown Boardroom $45 $15 $75 $25 $150 $50
     

West Village Room Reservation Rates

West Village Dining Commons rate structure differs from the Exhibition Hall in that a reservation fee will always apply.  Please note that the reservation rate structure for West Village is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservation

Please note that the reservation rate structure for the Exhibition Hall differs from that of the Student Center. The new structure is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. Similar to the Student Center rate policy, room rental fees will only be assessed when chartered student organizations and campus departments co-sponsor events with off-campus organizations, or charge admission to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

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CHARTERED STUDENT ORGANIZATION ​ GT DEPARTMENTS ​​STANDARD RATE/OFF-CAMPUS CLIENTS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Ensemble ​$75 $25 ​$120 $40 ​$375 $125
Classroom 163* $105 $35 $150 $50 $405 $135
Classroom 175* $300 $100 $525 $175 $825 $275
Classroom 275/277* ​$45 ​$15 ​$90 ​$30 ​$225 ​$75
     

​*Academic classroom space. Rates only apply to non-academic events, and a 50% discount is applied when using the space "as-is" in the classroom set-up. Non-academic events are permitted from Friday at 5 p.m. - Sunday at 11 p.m. during the academic semester, or anytime during academic breaks and holidays. 

Equipment Rental & Service Rates

 
​Equipment & Services
CHARTERED STUDENT ORGANIZATIONS ​GT DEPARTMENTS STANDARD RATE/OFF-CAMPUS CLIENTS REPLACEMENT FEE
PODIUMS ​ ​ ​
Mobile (no microphone)** ​No Charge ​$10 $20​ $300​
MEETING EQUIPMENT​ ​ ​ ​
​Dry Erase Board (Includes markers and eraser) ​No Charge $5​ $15​ $75​
Aluminum ​Easel (5' tall, displays artwork 12'' to 24'' wide) ​No Charge  $5​ (no charge for first easel) $15​ ​$150
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper)​ $5​ $10​ $20​ $150​
AUDIO/VISUAL EQUIPMENT​ ​
​Audio Wedge Monitors (max 2)* ​$25 $50​ $100​ Priced per component

Built-In TV Display - Cabbagetown Board Room 

No Charge ​$35 $55 ​TBD by repair cost

Built-In TV Display - Small Meeting Rooms (Little Five Points, Inman Park)

​No Charge $35 $55 ​TBD by repair cost
​Concert Sound System* ​$50 $100​ $200​
​DVD Player ​No Charge ​$5 $10​ $150​
​Flat Panel TV w/ DVD* ​No Charge ​$25 ​$50 ​Priced per component
​Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) ​$30 $50​ $70​ $500​
​Microphones - Wireless  ​$10 $30​ $40​ ​Priced per component
​Microphones - Wireless (Lavalier)* ​$10 $30​ $40​ ​Priced per component
​Passport Sound - Mini (1 channel amplifier) ​$10 $20​ $30​
​Passport Sound - Mobile System ​$20 $40​ $60​ $800​
​Piano - Baldwin Upright* ​No Charge ​$25 $75​ ​​TBD by repair cost

Projector Sound System - Large Meeting Rooms (Buckhead, Home Park, Centennial, Highlands)

​No Charge ​$35 $55​ $3,200​

​Projector/Sound System - Midtown 

​No Charge $65 $150 ​Priced per component
​Projector/Sound System - West Village Classrooms/Meeting Room ​No Charge No Charge $55 ​TBD by repair cost
COMPUTERS, PHONES, & ACCESSORIES
​Laptop w/ presentation Slide Advancer ​$25 $60​ $120​ $800​
​Presentation Slide Advancer/Laser Pointer (Wireless) ​$5 $10​ $15​ $75​
​Internet Access (Codes set up by Event Services) ​Eduroam Eduroam

Free Guest WiFi with limited bandwidth; or 
Premium Guest WiFi: $4 per code

​N/A
STAGING ​
​Single (1 Piece - 6'x8')* ​No Charge ​$20 ​$30 ​$2,000
​Small (4 Pieces - 12'x16')* ​No Charge ​$30 ​$60 ​​$2,000
​Medium (6 Pieces - 18'x16')* ​No Charge ​$60 ​$120 ​​$2,000
​Large (8 Pieces - 24'x16')* ​No Charge ​$80 ​$240 ​​$2,000​
SPECIALTY EQUIPMENT
​Popcorn Machine (includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) ​​$25 $50​ $60​ $500​
​Extra Bag of Popcorn Kernels ​​$5 $5 $7​ n/a
​Tensa Barriers ​No Charge​ ​No Charge ​No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - includes 2 uprights, 2 bases, 1 crossbar & black-colored polyester drapes. Covers 8 ft. wide x 8 ft. tall or 8 ft. wide x 10 ft. tall. ​$15 $20 ​$30 ​Priced per component
FACILITY & STAFFING
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour ​$50/hour ​$50/hour ​N/A
​Audiovisual Technician (Per person) Required for specific events at Student Center's discretion. ​$20/hour ​​$25/hour ​​$30/hour ​​N/A
​Guest Services Manager (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​ ​​​​N/A
​Custodial Services (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​​ ​​​​N/A
​Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event). ​$75/hour ​​​$75/hour ​​$75/hour​ ​N/A

FULL-SERVICE EVENTS TO GO (Available to Chartered Student Organizations and GT Departments Only) ​ ​

Student Center Team will drop-off, set-up, test (if applicable), and pick-up equipment

Off-site ​Passport Portable PA System ​$100 ​$200 ​​Not Available ​Priced per component​
​Off-site Concert Sound System $150 ​$300 ​​Not Available ​Priced per component​
Off-site Impromptu Lectern (Does not include microphone) ​​$25 ​$50 ​​Not Available ​Priced per component​
​Off-site Portable Projector with Screen (Does not include sound) $75 ​$150 ​​Not Available ​Priced per component
​Off-site Pipe and Drape Kit (Price includes up to three pipe and drape kits) $50 ​$75 ​​Not Available ​Priced per component
​Off-site Popcorn Machine  $65 ​$90 ​​Not Available ​Priced per component
​Off-site Tables & Chairs (Only provided on vary rare occasions in which Georgia Tech Staging cannot fulfill the request)

Tier I Price: $40

Includes up to 20, 6 ft. folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables

Tier II Price: $80

Includes 21-40, 6 ft. folding tables; and/or up to 51-100 folding chairs; and/or up to 9-16 high-boy tables

Tier I Price: $50

Includes up to 20, 6 ft. folding tables; and/or up to 50 folding chairs; and/or up to 8 high-boy tables

Tier II Price: $100

Includes 21-40, 6 ft. folding tables; and/or up to 51-100 folding chairs; and/or up to 9-16 high-boy tables

​​Not Available ​Priced per component

SELF-SERVICE EVENTS TO GO (Available to Chartered Student Organizations and GT Departments Only) ​ ​

Client is responsible for pick-up and drop-off to Exhibition Hall Information Desk during staffed hours

Aluminum Easel ​$5/Easel ​$10/Easel ​​Not Available ​$60
​Flip Chart $10/Flip Chart ​$25/Flip Chart ​​Not Available ​$100
Karaoke Machine ​​$30 ​$50 ​​Not Available ​$200
Pop-up Tent $25/Tent ​$50/Tent ​​Not Available $100

​  ​​*Equipment is not available for use in West Village.

** This equipment is not available in the Exhibition Hall.