Room & Equipment Rates

In most cases, Chartered Student Organizations and Institute Departments may utilize Student Center rooms at no charge.  This fee schedule will apply to the aforementioned groups when charging admission for events not financially supported by the Student Government Association.  The fee schedule will also apply when the Chartered Student Organizations and Institute Departments are co-sponsoring with Off-Campus Organizations. ​

Fees consistently apply to off-campus groups and non-Institute functions. Additionally, Institute departments may incur setup charges based on the timing and needs of the event. A minimum of four hours is required to set up and break down Midtown II and V. Requests to reduce this setup window will incur additional staffing fees at a rate of $75/hour.

Contact our Event Services Team at screservations@mail.gatech.edu with any questions. 

Exhibition Hall Room Reservation Rates

Please note that the reservation rate structure for the Exhibition Hall is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. Room rental fees will only be assessed when chartered student organizations and campus departments co-sponsor events with off-campus organizations, or charge admission to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservations
CHARTERED STUDENT ORGANIZATION* ​ INSTITUTE DEPARTMENTS* ​​STANDARD RATE/OFF-CAMPUS ORGANIZATIONS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Midtown II $210 $70 $375 $125 $645 $215
Midtown V $75 $25 $135 $45 $300 $100
Buckhead ​$45 $15 ​$90 $30 ​$210 $70
Centennial $60 $20 $120 $40 $270 $90
Home Park $60 $20 $120 $40 $270 $90
Little Five Points $30 $10 $60 $20 $90 $30
Inman Park $45 $15 $75 $25 $150 $50
Cabbagetown Boardroom $45 $15 $75 $25 $150 $50
     

West Village Room Reservation Rates

Please note that the reservation rate structure for West Village is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. Room rental fees will only be assessed when chartered student organizations and campus departments co-sponsor events with off-campus organizations, or charge admission to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

Room Reservation

Please note that the reservation rate structure for the Exhibition Hall differs from that of the Student Center. The new structure is intended to increase utilization and efficiency, in order to accommodate more reservations with less space. Similar to the Student Center rate policy, room rental fees will only be assessed when chartered student organizations and campus departments co-sponsor events with off-campus organizations, or charge admission to their event. When fees are assessed, there will be a flat fee for reservations lasting 3 hours or less, with an hourly rate charged for each additional hour. 

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CHARTERED STUDENT ORGANIZATION ​ INSTITUTE DEPARTMENTS ​​STANDARD RATE/OFF-CAMPUS ORGANIZATIONS
Meeting Space Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour ​Flat Rate -First 3 Hours Each Additional Hour
Ensemble ​$75 $25 ​$120 $40 ​$375 $125
Unplugged Reading Room ​$45 $15 ​​$90 $30 $225 $75
Classroom 163* $105 $35 $150 $50 $405 $135
Classroom 175* $300 $100 $525 $175 $825 $275
Classroom 275/277* ​$45 ​$15 ​$90 ​$30 ​$225 ​$75
     

​*Academic classroom space. Rates only apply to non-academic events, and a 50% discount is applied when using the space "as-is" in the classroom set-up. Non-academic events are permitted from Friday at 5 p.m. - Sunday at 11 p.m. during the academic semester, or anytime during academic breaks and holidays. 

Equipment Rental & Service Rates

​Equipment & Services
CHARTERED STUDENT ORGANIZATIONS ​INSTITUTE DEPARTMENTS OFF-CAMPUS ORGANIZATIONS REPLACEMENT FEE
PODIUMS ​ ​ ​
Mobile (no microphone)** ​No Charge ​$10 $20​ $300​
MEETING EQUIPMENT​ ​ ​ ​
​Dry Erase Board ​No Charge $5​ $15​ $75​
​Easels ​No Charge  $5​ (no charge for first easel) $15​ ​$150
Flipchart​ $5​ $10​ $20​ $150​
AUDIO/VISUAL EQUIPMENT​ ​
​Audio Wedge Monitors (max 2)* ​$25 $50​ $100​ Priced per component

Built-In TV Display - Cabbagetown Board Room 

No Charge ​$35 $55 ​TBD by repair cost

Built-In TV Display - Little Five Points, Inman Park

​No Charge $35 $55 ​TBD by repair cost
​Concert Sound System* ​$50 $100​ $200​
​DVD Player ​No Charge ​$5 $10​ $150​
​Flat Panel TV w/ DVD* ​No Charge ​$25 ​$50 ​Priced per component
​Karaoke Machine ​$30 $50​ $70​ $500​
​Microphones - Tabletop Panel System (max 8)* ​$20 $40​ $60​ ​Priced per component
​Microphones - Wireless (Lapel and Headset microphones included)* ​$10 $30​ $40​ ​Priced per component
​Microphones - Wired* ​No Charge ​​No Charge ​​No Charge ​Priced per component
​Passport Sound - Mini (1 channel amplifier) ​$10 $20​ $30​
​Passport Sound - Mobile System ​$20 $40​ $60​ $800​
​Piano - Baldwin Upright* ​No Charge ​$25 $75​ ​​TBD by repair cost

Projector Sound System - Buckhead, Home Park, Centennial, Kaplan

​No Charge ​$35 $55​ $3,200​

​Projector/Sound System - Midtown II/Midtown IV

​No Charge $65 $150 ​Priced per component
​Projector/Sound System - West Village Classrooms/Meeting Rooms ​No Charge No Charge $55 ​TBD by repair cost
COMPUTERS, PHONES, & ACCESSORIES
​Laptop w/ presentation Slide Advancer ​$25 $60​ $120​ $800​
​Presentation Slide Advancer/Laser Pointer (Wireless) ​$5 $10​ $15​ $75​
​Internet Access (Codes set up by Event Services) ​Eduroam Eduroam

Free Guest WiFi with limited bandwidth; or 
Premium Guest WiFi: $4 per code

​N/A
STAGING ​
​Single (1 Piece - 6'x8')* ​No Charge ​$20 ​$30 ​$2,000
​Small (4 Pieces - 12'x16')* ​No Charge ​$30 ​$60 ​​$2,000
​Medium (6 Pieces - 18'x16')* ​No Charge ​$60 ​$120 ​​$2,000
​Large (8 Pieces - 24'x16')* ​No Charge ​$80 ​$240 ​​$2,000​
SPECIALITY EQUIPMENT
​Popcorn Machine (includes 2 bags of popcorn & serving bags) ​​$25 $50​ $60​ $500​
​Extra Bag of Kernels ​​$5 $5 $7​ n/a
​Tensa Barriers ​No Charge​ ​No Charge ​No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - includes 2 uprights, 2 bases, 1 crossbar & drapes ​$15 $20 ​$30 ​Priced per component
FACILITY & STAFFING
​Extended Building Hours (Includes One (1) Guest Service Manager) ​$50/hour ​$50/hour ​$50/hour ​N/A
​Audiovisual Technician (Per person) Required for specific events at Student Center's discretion. ​$20/hour ​​$25/hour ​​$30/hour ​​N/A
​Guest Services Manager (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​ ​​​​N/A
​Custodial Services (Per person) Required for specific events at Student Center's discretion. ​​$20/hour ​​$25/hour ​​$30/hour​​ ​​​​N/A
​Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event). ​$75/hour ​​​$75/hour ​​$75/hour​ ​N/A
EVENTS TO GO (Available to Chartered Student Organizations and GT Departments Only) ​ ​
​Portable Data Projector w/ Screen ​$50 ​$100 ​​Not Available ​$3,000
​Off-site Audio Rental Setup (Passport Sound System) $100 ​$200 ​​Not Available ​Priced per component​
​Off-site Audio Rental Setup (Concert Sound System) ​​$125 ​$250 ​​Not Available ​Priced per component​
​Off-site Lectern Rental (Off-site Audio Rental is required) $25 ​$50 ​​Not Available ​$500

​  ​​*Equipment is not available for use in West Village.

** This equipment is not available in the Exhibition Hall.