GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received.

Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit.

Our Event Services team accepts payment in the form of Departmental Workday Tag Numbers, Credit Card, Business or Certified Checks, and Money Orders. We are not able to accept personal checks. 

To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice. 

To pay by Credit Card, follow the instructions below:

• For events at the Student Center, Exhibition Hall, West Village, or Offsite Equipment Rentals, navigate to this online payment site.
• For events at the Historic Academy of Medicine, navigate to this online payment site.
• Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search".
• If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search".
• Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance. 

To pay by Business or Certified Check, or Money Order, you can either mail it to the following address (please include the invoice or reservation number on the check). Please note, personal checks are not an acceptable form of payment.

Georgia Tech Student and Campus Event Centers

Attn: Dynecia Clark

351 Ferst Dr. NW

Atlanta, GA 30332

Or, you may visit the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Our office is open Monday – Friday from 8 a.m. until 5 p.m.

Payments in the form of credit cards, and money orders shall be refunded, when applicable, within seven business days. Check refund requests can take up to six weeks.

Film Production receives 50% discount on dates in which space is not being accessed, but space reserved for setup. 

Non-Profit receive 25% off of the Standard Rate for Space Fees
GT Alumni receive 10% off the Standard Rate for Space Fees

Equipment & Services Rates

In most cases, Registered Student Organizations and GT Departments may use the Exhibition Hall spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.

Overnight storage fees apply to all groups. The overnight storage fee is assessed once per night, regardless of the amount of spaces being utilized for overnight storage. 

Equipment & Services Rates

In most cases, Registered Student Organizations and GT Departments may use the Student Center spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.

	Registered Student Organizations	GT Departments	Standard Rate/Off-Campus Clients
Atlantic Theater
Flat Rate - First 3 Hours	$300	$400	$800
Each Additional Hour	$50	$75	$110
Cypress Theater
Flat Rate - First 3 Hours	$150	$200	$400
Each Additional Hour	$40	$60	$100
Krog
Flat Rate - First 3 Hours	$45	$75	$105
Each Additional Hour	$15	$25	$35
Castleberry
Flat Rate - First 3 Hours	$45	$75	$105
Each Additional Hour	$15	$25	$35
Juniper Boardroom
Flat Rate - First 3 Hours	$45	$75	$105
Each Additional Hour	$15	$25	$35
Denning Boardroom (Ponce de Leon)
Flat Rate - First 3 Hours	$75	$120	$195
Each Additional Hour	$25	$40	$65
Techwood
Flat Rate - First 3 Hours	$60	$105	$240
Each Additional Hour	$20	$35	$80
Piedmont
Flat Rate - First 3 Hours	$60	$105	$240
Each Additional Hour	$20	$35	$80
Peachtree
Flat Rate - First 3 Hours	$60	$105	$240
Each Additional Hour	$20	$35	$80
Rafael Bras Meeting Room (Northside)
Flat Rate - First 3 Hours	$90	$135	$270
Each Additional Hour	$30	$45	$90
Overnight Storage
Per night, any space	$250	$300	$500

Equipment & Services Rates

Equipment/Service	Registered Student Organizations	GT Departments	Off-Campus Organizations	Replacement Fee
Podiums
Atlantic Podium (includes microphone) Note, 1 podium is included in the cost of the Projector Sound System; cost is for an additional podium.	$20	$40	$60	$300
Meeting Equipment
Dry Erase Board (Includes markers and eraser)	No Charge	No Charge	No Charge	$75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide)	No Charge	$5 (No Charge for First Easel)	$15	$150
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper)	$5	$10	$20	$150
Audio/Visual Equipment
Audio Wedge Monitors (max 2)	$25	$50	$100	Price per component
​Built-In TV Display - Small Meeting Rooms	No Charge	$35	$55	TBD by repair cost
Concert Sound System	$50	$100	$200
DVD Player	No Charge	$5	$10	$150
Confidence Monitor (screen that faces the presenter on stage in the Theater to display presentation)	$10	$25	$50	Priced per component
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs)	$30	$50	$70	$500
Microphones - Wireless	$10	$30	$40	Priced per component
​Microphones - Wireless (Lavalier)	$10	$30	$40	Priced per component
Passport Sound - Mini (1 Channel Amplifier)	$10	$20	$30
Passport Sound - Mobile System	$20	$40	$60	$800
Piano - Baldwin Upright	No Charge	$25	$75	TBD by repair cost
Piano - Grand - Available in the Atlantic Theater only	$25	$50	$100	TBD by repair cost
Projector Sound System - Large Meeting Rooms	No Charge	$35	$55	$3,200
​Projector/Sound System - Theaters	No Charge	$65	$150	Priced per component
Computers & Accessories
​Laptop with Presentation Slide Advancer	$25	$60	$120	$800
Presentation Slide Advancer/Laser Pointer (Wireless)	$5	$10	$15	$75
​Internet Access (Codes Set Up by Event Services)	Eduroam	Eduroam	Free Guest WiFi with Limited Bandwidth or  Premium Guest WiFi: $4 per Code	N/A
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags)	$25	$50	$60	$500
Extra Bag of Kernels	$5	$5	$7	N/A
Stanchions	No Charge	No Charge	No Charge	Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8 ft. height and 6 ft., 8 ft., or 10 ft. width.	$15	$20	$30	Priced per component
Facility & Staffing
​Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager.  Must be requested at least four weeks in advance and is subject to staffing availability.	​$50/hour	$50/hour	$50/hour	N/A
Audiovisual Technician (Per Person)  2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.	​$20/hour	$25/hour	$30/hour	N/A
​Guest Services Manager (Per Person)  2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.	​$20/hour	$25/hour	$30/hour	N/A
Custodial Services (Per Person)  2 hour minimum charge. Must be requested at least 2 weeks in advance of the event. Charges may also incur for excessive cleaning post-event.	​$20/hour	$25/hour	$30/hour	N/A
Reduced Setup Window Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event.	$75/hour	$75/hour	$75/hour	N/A