Invoicing, Payment Methods, and Refunds

Invoicing - Registered Student Organizations & GT Departments | GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received. 

Invoicing - External Clients | Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit. 

Payment Methods | Our Event Services team accepts payment in the form of Departmental Workday Tag Numbers, Credit Card, Business or Certified Checks, and Money Orders. We are not able to accept personal checks.

To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice. 

To pay by Credit Card, follow the instructions below: 

  1. For events at the Student Center, Exhibition Hall, West Village, or Offsite Equipment Rentals, navigate to this online payment site. OR, for events at the Historic Academy of Medicine, navigate to this online payment site. 

  2. Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search". 

    • If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search". 

  3. Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment.  

  4. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance. 

To pay by Business or Certified Check, or Money Order, you can either mail it to the following address (please include the invoice or reservation number on the check). Please note, personal checks are not an acceptable form of payment: 

Georgia Tech Student and Campus Event Centers 

Attn: Dynecia Clark 

351 Ferst Dr. NW 

Atlanta, GA 30332 

Or, you may visit the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Our office is open Monday – Friday from 8 a.m. until 5 p.m. 

Refunds | Payments in the form of credit cards, and money orders shall be refunded, when applicable, within seven business days. Check refund requests can take up to six weeks. 

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Space & Equipment Rates

Academy of Medicine Rates
Registered Student Organizations Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $2,000 $1,250  $750 $250
Hourly Rate | After Six Hours $150 $150 $150 $150
Friday-Saturday          
Flat Rate | Up to Six Hours $2,500 $1,500  $1,000 $500
Hourly Rate | After Six Hours $200 $200 $200 $200
Overnight Storage        
Per Night, Any Day $250 $250 $250 $250
 
GT Department Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $2,500 $1,500  $1,000 $500
Hourly Rate | After Six Hours $200 $200 $200 $200
Friday-Saturday          
Flat Rate | Up to Six Hours $3,000 $1,750 $1,250 $750
Hourly Rate | After Six Hours $250 $250 $250 $250
Overnight Storage        
Per Night, Any Day $300 $300 $300 $300
 
Standard/Off-Campus Clients Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
Flat Rate | Up to Six Hours $3,500 $2,000 $1,500 $1,000
Hourly Rate | After Six Hours $350 $350 $350 $350
Friday-Saturday          
Flat Rate | Up to Six Hours $4,500 $2,500  $2,000 $1,500
Hourly Rate | After Six Hours $400 $400 $400 $400
Overnight Storage        
Per Night, Any Day $500 $500 $500 $500
 
Film Production Entire Building (Includes outdoor spaces) Upper Level (Includes Front Lawn) Lower Level (Includes Courtyard) Exterior Front Lawn & Upper-Level Restrooms
Sunday-Thursday        
12 Hours $5,500 N/A N/A N/A
24 Hours $8,500 N/A N/A N/A
Friday-Saturday          
12 Hours $7,500 N/A N/A N/A
24 Hours $10,000 N/A N/A N/A

Film Production receives 50% discount on dates in which space is not being accessed, but space reserved for setup. 

Non-Profit receive 25% off of the Standard Rate for Space Fees
GT Alumni receive 10% off the Standard Rate for Space Fees
Flat rate includes one hour setup/one hour teardown for client and/or service providers

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Standard/Off-Campus Rate
Basic Equipment
Easel (priced per easel) $0 $5 (no charge for first easel) $15
Flip Chart $5 $10 $20
Dry Erase Board (Includes markers and eraser) No charge No charge No charge
Audio/Visual Equipment
Projector/Sound System - Cottonwood, Sugarberry, Magnolia $25      $35 $55
Projector/Sound System - Theater $55 $65 $150
Portable Projector w/ Screen -  Library, Parlor, Crystal Dining Room $35 $45 $65
Portable Podium $20 $40 $60
Passport Sound System & Wired Microphone $20 $40 $60
​Portable Television $10 $25 $50
Grand Piano (can only be utilized in the Rotunda) $25 $50 $100

Wired Microphone

 No charge No charge No charge

​Wireless Microphone (includes Lavalier)

 $10 $30 $40
Computers, Phones, & Accessories
Slide Advancer $5 $10 $15
Laptop (includes Slide Advancer) $25 $60 $120
Internet Access Eduroam Eduroam Free Guest WiFi with limited bandwidth; or Premium Guest WiFi: $5/code    
Specialty Equipment
Dance Floor  $100 $150 $250
Table Linen - Black (All tables must be covered at the Historic Academy of Medicine) $10/Linen $10/Linen $10/Linen
Pipe & Drape - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8 ft. height and 6 ft., 8 ft., or 10 ft. width.  $15/kit     $20/kit     $30/kit    
Staffing Charges

AV Tech (per person)

4 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour     ​$25/hour     $30/hour    

​Guest Services Manager (per person)

4 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 $20/hour     $25/hour     $30/hour    

Extra Custodial Services (per person) 

4 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 $20/hour     $25/hour     $30/hour    

Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. 

Must be requested at least four weeks in advance and is subject to staffing availability.

 $50/hour                     $50/hour                     $50/hour                    
Reduced Setup Window (applicable when the minimum setup time of 4 hours is reduced and/or when multiple setup changes are needed during an event) $75/hour                     $75/hour                     $75/hour                    
Exhibition Hall Rates

In most cases, Registered Student Organizations and GT Departments may use the Exhibition Hall spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

  1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
  2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.

Overnight storage fees apply to all groups. The overnight storage fee is assessed once per night, regardless of the amount of spaces being utilized for overnight storage. 

  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Midtown I      
Flat Rate - First 3 Hours $225 $405 $750
Each Additional Hour $75 $135 $250
Midtown II      
Flat Rate - First 3 Hours $225 $405  $750
Each Additional Hour $75 $135 $250 
Midtown III      
Flat Rate - First 3 Hours $105 $150 $375
Each Additional Hour $35 $50 $125
Midtown IV      
Flat Rate - First 3 Hours $105 $150 $375
Each Additional Hour $35 $50 $125
Midtown V      
Flat Rate - First 3 Hours $105 $150 $375
Each Additional Hour $35 $50 $125
Combined Midtown Spaces      
Flat Rate - First 3 Hours $800 $1,250  $2,500
Each Additional Hour $100 $200 $300
Highlands      
Flat Rate - First 3 Hours $60 $105 $240
Each Additional Hour $20 $35 $80
Buckhead      
Flat Rate - First 3 Hours $60 $105  $240
Each Additional Hour $20 $35 $80
Home Park      
Flat Rate - First 3 Hours $90 $135 $270
Each Additional Hour $30 $45 $90
Centennial      
Flat Rate - First 3 Hours $90 $135 $270
Each Additional Hour $30 $45 $90 
Old Fourth Ward      
Flat Rate - First 3 Hours $45 $75  $105
Each Additional Hour $15 $25 $35
Sweet Auburn      
Flat Rate - First 3 Hours $60 $105 $240
Each Additional Hour $20 $35 $80
Summer Hill      
Flat Rate - First 3 Hours $60 $105 $240
Each Additional Hour $20 $35 $80 
Little Five Points      
Flat Rate - First 3 Hours $45 $75 $105
Each Additional Hour $15 $25 $35
Inman Park      
Flat Rate - First 3 Hours $45 $75 $105
Each Additional Hour $15 $25 $35
Cabbagetown Boardroom      
Flat Rate - First 3 Hours $75 $120 $195
Each Additional Hour $25 $40 $65
Kirkwood      
Flat Rate - First 3 Hours $90 $135 $270
Each Additional Hour $30 $45 $90
Green Room      
Per Day, Only Available with Midtown Reservations $25 $30 $50
Overnight Storage       
Per Night, Any Space $250 $300 $500

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Midtown Podium (Includes microphone) Note, the cost of the standard lectern in Midtown is included in the price of the projector/sound system. Additional cost is for adding a stage podium. $20 $40 $60 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge No Charge No Charge $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flipchart (Includes 1 stand, 1 pack of flip-chart paper $5 $10 $20 $150
Audio/Visual Equipment
Audio Wedge Monitors (max 2) $25 $50 $100 Price per component
Built-In TV Display - Cabbagetown Board Room No Charge $35 $55 TBD by repair cost
​Built-In TV Display - Small Meeting Rooms (Summer Hill, Little Five Points, Inman Park) No Charge $35 $55 TBD by repair cost
Concert Sound System * $50 $100 $200  
DVD Player No Charge $5 $10 $150
Flat Panel TV w/ DVD No Charge $25 $50 Priced per component
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
​Microphones - Wireless (Lavalier) $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Piano - Upright  No Charge $25 $75 TBD by repair cost
Piano - Grand - Available in Midtown only $25 $50 $100 TBD by repair cost
Projector Sound System - Large Meeting Rooms (Highlands, Buckhead, Home Park, Centennial, Old 4th Ward, Sweet Auburn, Kirkwood) No Charge $35 $55 $3,200
​Projector/Sound System - Midtown No Charge $65 $150 Priced per component
Computers & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code		 N/A
Staging
​Single (1 Piece - 6' x 8') - Available in Midtown only No Charge $20 $30 $2000
Small (4 Pieces - 12' x 16') - Available in Midtown only No Charge $30 $60 $2000
​Medium (6 Pieces - 18' x 16') - Available in Midtown only No Charge $60 $120 $2000
Large (8 Pieces - 24' x 16') - Available in Midtown only No Charge $80 $240 $2000
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
Stanchions No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. $15 $20 $30 Priced per component
Facility & Staffing

​Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. 

Must be requested at least four weeks in advance and is subject to staffing availability.

 ​$50/hour $50/hour $50/hour N/A

Audiovisual Technician (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

​Guest Services Manager (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

Custodial Services (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

Reduced Setup Window

Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event.

 $75/hour $75/hour $75/hour N/A
 
Student Center Rates

In most cases, Registered Student Organizations and GT Departments may use the Student Center spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

  1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
  2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.
  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Atlantic Theater      
Flat Rate - First 3 Hours $300 $400 $800
Each Additional Hour $50 $75 $110
Cypress Theater      
Flat Rate - First 3 Hours $150 $200 $400
Each Additional Hour $40 $60 $100
Krog      
Flat Rate - First 3 Hours $45 $75 $105
Each Additional Hour $15 $25 $35
Castleberry      
Flat Rate - First 3 Hours $45 $75 $105
Each Additional Hour $15 $25 $35
Juniper Boardroom      
Flat Rate - First 3 Hours $45 $75 $105
Each Additional Hour $15 $25 $35
Ponce de Leon Boardroom      
Flat Rate - First 3 Hours $75 $120  $195
Each Additional Hour $25 $40 $65
Techwood      
Flat Rate - First 3 Hours $60 $105 $240
Each Additional Hour $20 $35 $80
Piedmont      
Flat Rate - First 3 Hours $60 $105  $240
Each Additional Hour $20 $35 $80
Peachtree      
Flat Rate - First 3 Hours $60 $105 $240
Each Additional Hour $20 $35 $80
Northside      
Flat Rate - First 3 Hours $90 $135 $270
Each Additional Hour $30 $45 $90 
Overnight Storage      
Per night, any space $250 $300 $500

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Atlantic Podium (includes microphone) Note, 1 podium is included in the cost of the Projector Sound System; cost is for an additional podium.  $20 $60 $20 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge No Charge No Charge $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper) $5 $10 $20 $150
Audio/Visual Equipment
Audio Wedge Monitors (max 2) $25 $50 $100 Price per component
​Built-In TV Display - Small Meeting Rooms No Charge $35 $55 TBD by repair cost
Concert Sound System $50 $100 $200  
DVD Player No Charge $5 $10 $150
Flat Panel TV w/ DVD No Charge $25 $50 Priced per component
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
​Microphones - Wireless (Lavalier) $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Piano - Baldwin Upright No Charge $25 $75 TBD by repair cost
Piano - Grand - Available in the Atlantic Theater only $25 $50 $100 TBD by repair cost
Projector Sound System - Large Meeting Rooms No Charge $35 $55 $3,200
​Projector/Sound System - Theaters No Charge $65 $150 Priced per component
Computers & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code		 N/A
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
Stanchions No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8 ft. height and 6 ft., 8 ft., or 10 ft. width.  $15 $20 $30 Priced per component
Facility & Staffing

​Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. 

Must be requested at least four weeks in advance and is subject to staffing availability.

 ​$50/hour $50/hour $50/hour N/A

Audiovisual Technician (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

​Guest Services Manager (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

Custodial Services (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

Reduced Setup Window

Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event.

 $75/hour $75/hour $75/hour N/A
West Village Rates

All Registered Student Organizations and GT Departments will be subject to room reservation rates in the West Village Ensemble Room.

  Registered Student Organizations GT Departments Standard Rate/Off-Campus Clients
Meeting Space Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour Flat Rate - First 3 Hours Each Additional Hour
Ensemble $75 $25 $120 $40 $375 $125

Equipment & Services Rates

Equipment/Service Registered Student Organizations GT Departments Off-Campus Organizations Replacement Fee
Podiums
Mobile (No microphone) No Charge $10 $20 $300
Meeting Equipment
Dry Erase Board (Includes markers and eraser) No Charge No Charge No Charge $75
Aluminum Easel (5' tall, displays artwork 12" to 24" wide) No Charge $5 (No Charge for First Easel) $15 $150
Flipchart (Includes 1 stand, 1 pack of flip-chart paper $5 $10 $20 $150
Audio/Visual Equipment
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) $30 $50 $70 $500
Microphones - Wireless $10 $30 $40 Priced per component
Passport Sound - Mini (1 Channel Amplifier) $10 $20 $30  
Passport Sound - Mobile System $20 $40 $60 $800
Projector Sound System - West Village Classrooms/Meeting Room No Charge No Charge $55 TBD by repair cost
Computers, Phones, & Accessories
​Laptop with Presentation Slide Advancer $25 $60 $120 $800
Presentation Slide Advancer/Laser Pointer (Wireless) $5 $10 $15 $75
​Internet Access (Codes Set Up by Event Services) Eduroam Eduroam Free Guest WiFi with Limited Bandwidth or 
Premium Guest WiFi: $4 per Code		 N/A
Specialty Equipment
​Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags) $25 $50 $60 $500
Extra Bag of Kernels $5 $5 $7 N/A
​Tensa Barriers No Charge No Charge No Charge Priced per component
​Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. $15 $20 $30 Priced per component
Facility & Staffing

Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. 

Must be requested at least four weeks in advance and is subject to staffing availability.

 ​$50/hour $50/hour $50/hour N/A

Audiovisual Technician (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

​Guest Services Manager (Per Person) 

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A

Custodial Services (Per Person)

2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.

 ​$20/hour $25/hour $30/hour N/A