Buckhead is a medium-sized meeting room that is optimal for student and departmental gatherings. Enjoy views of the campus greenery and Experiential Pathway as well as convenient access to the second-floor outdoor patio.
Please note that these capacities vary based on special requests, including staging and other equipment. Our Event Services Team is happy to discuss setups other than what is described here.
In most cases, Registered Student Organizations and GT Departments may use the Exhibition Hall spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:
- RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
- RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.
Who Can Reserve This Space?
What are the Booking Rules in GT Events?
Registered Student Organizations can request the space up to 1 year in advance to 3 days in advance.
GT Departments can request space up to 1 year in advance to 2 days in advance.
External Clients can request space up to 1 year in advance.
What Reservation Template is this located in GT Events?
Registered Student Organizations and GT Departments can find this space in the "Request Event Space (GT Departments and Colleges)" template in GT Events.
External Clients can begin their request by creating an account in GT Events.
For detailed instructions on how to request space using GT Events, please refer to our step-by-step guide.
Two pan tilt zoom cameras available (one for audience view, one for presenter view).
Space Type
Student Center Deck
This visitor deck entrance is located off of Ferst Drive. The hourly rate is $2 and must be paid by card as you exit.
Invoicing - Registered Student Organizations & GT Departments
GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received.
Invoicing - External Clients
Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit.
Payment Methods
Our Event Services team accepts payment in the form of Departmental Workday Tag Number, Credit Card, Business or Certified Check, and Money Order. We are not able to accept personal check.
To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice.
To pay by Credit Card, follow the instructions below:
- For events at the Student Center, Exhibition Hall, Offsite Equipment Rentals, or Activations navigate to this online payment site.
- For events at the Historic Academy of Medicine, navigate to this online payment site.
- Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search".
- If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search".
- Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance.
To pay by Business or Certified Check, or Money Order, you can either mail it to the address below or you may drop it off in person at the the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Please include the invoice or reservation number on the check.
Georgia Tech Student and Campus Event Centers
Attn: Dynecia Clark
351 Ferst Dr. NW
Atlanta, GA 30332
Refunds
Payments in the form of credit cards or money orders shall be refunded, when applicable, within seven business days. Business and Certified check refund requests can take up to six weeks.
Exhibition Hall Equipment and Services
Space Rates
| Space | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Midtown Combined | |||
| Flat Rate - First 3 Hours | $800 | $1,250 | $2,500 |
| Each Additional Hour | $100 | $200 | $300 |
| Midtown 1 | |||
| Flat Rate - First 3 Hours | $225 | $405 | $750 |
| Each Additional Hour | $75 | $135 | $250 |
| Midtown II | |||
| Flat Rate - First 3 Hours | $225 | $405 | $750 |
| Each Additional Hour | $75 | $135 | $250 |
| Midtown III | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Midtown IV | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Midtown V | |||
| Flat Rate - First 3 Hours | $105 | $150 | $375 |
| Each Additional Hour | $35 | $50 | $125 |
| Highlands | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Buckhead | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Home Park | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Centennial | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Old Fourth Ward | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Sweet Auburn | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Summer Hill | |||
| Flat Rate - First 3 Hours | $60 | $105 | $240 |
| Each Additional Hour | $20 | $35 | $80 |
| Little Five Points | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Inman Park | |||
| Flat Rate - First 3 Hours | $45 | $75 | $105 |
| Each Additional Hour | $15 | $25 | $35 |
| Cabbagetown Boardroom | |||
| Flat Rate - First 3 Hours | $75 | $120 | $195 |
| Each Additional Hour | $25 | $40 | $65 |
| Kirkwood | |||
| Flat Rate - First 3 Hours | $90 | $135 | $270 |
| Each Additional Hour | $30 | $45 | $90 |
| Green Room | |||
| Per Day, Only Available with Midtown Reservations | $25 | $30 | $50 |
| Overnight Storage | |||
| Per Night, Any Space | $250 | $300 | $500 |
Meeting Space Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Dry Erase Board (Includes markers and eraser) | No Charge | No Charge | No Charge |
| Aluminum Easel (5' tall, displays artwork 12" to 24" wide) | No Charge | $5 (No Charge for First Easel) | $15 |
| Flipchart (Includes 1 stand, 1 pack of flip-chart paper | $5 | $10 | $20 |
| Stanchions | No Charge | No Charge | No Charge |
| Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. | $15 | $20 | $30 |
| Directional Arrow Signs | No Charge | No Charge | No Charge |
| Standing Insert Signs | No Charge | No Charge | No Charge |
| Suction Cup Sign Holder | No Charge | No Charge | No Charge |
Audio Visual Equipment
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Midtown Podium (Includes microphone) Note, the cost of the standard lectern in Midtown is included in the price of the projector/sound system. Additional cost is for adding a stage podium. | $20 | $40 | $60 |
| Audio Wedge Monitors | $25 | $50 | $100 |
| Built-In TV Display - Small Meeting Rooms | No Charge | $35 | $55 |
| Concert Sound System | $50 | $100 | $200 |
| DVD Player | No Charge | $5 | $10 |
| Confidence Monitor (screen that faces the presenter on stage in Midtown to display presentation) | $10 | $25 | $50 |
| Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs) | $30 | $50 | $70 |
| Microphones - Wireless | $10 | $30 | $40 |
| Microphones - Wireless (Lavalier) | $10 | $30 | $40 |
| Passport Sound - Mini (1 Channel Amplifier) | $10 | $20 | $30 |
| Passport Sound - Mobile System | $20 | $40 | $60 |
| Piano - Upright | No Charge | $25 | $75 |
| Piano - Grand - Available in Midtown only | $25 | $50 | $100 |
| Projector Sound System - Large Meeting Rooms | No Charge | $35 | $55 |
| Projector/Sound System - Midtown | No Charge | $65 | $150 |
| Presentation Slide Advancer/Laser Pointer (Wireless) | $5 | $10 | $15 |
Furniture
| Equipment | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Chair - Basic Meeting Room | No Charge | No charge | No charge |
| Table - 5 ft. Banquet Round Folding | No Charge | No charge | No charge |
| Table - High Boy | No Charge | No charge | No charge |
| Table - 5 ft. Laminate Rectangle | No Charge | No charge | No charge |
| Table - 6 ft. Rectangle Folding | No Charge | No charge | No charge |
| Table - Seminar Folding | No Charge | No charge | No charge |
| Stage Furniture (Includes up to 4 wingback chairs and 1 side table that can be utilized on the Midtown stage for fireside chats and town halls) | No Charge | $25 | $50 |
Staffing and Services
| Service | Registered Student Organizations | GT Departments/Colleges | Standard Rate/Off-Campus Clients |
|---|---|---|---|
| Extended Building Hours (Outside of 7a - 11p) - Includes Operations and Events Assistant staff. Must be requested at least four weeks in advance and is subject to staffing availability. | $50/hour | $50/hour | $50/hour |
| Audiovisual Technician (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Operations and Events Assistant Staff (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. | $20/hour | $25/hour | $30/hour |
| Dedicated Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event and is subject to staffing availability. Charges may also incur for excessive cleaning post-event. | $20/hour | $25/hour | $30/hour |
| Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event. | $75/hour | $75/hour | $75/hour |
| Overnight Storage | $250 Per Day | $300 Per Day | $500 Per Day |
| Stage Removal - Midtown. The standard setup for the Midtown Ballroom includes a large stage. The stage removal fee will be applied if you would like to have the stage removed for event. | $60 | $75 | $90 |
| Room Reset Fee - Applicable when furniture in Cabbagetown Boardroom is not returned to the standard layout or AV equipment is left damaged or improperly set in any space. | Starting at $50 | Starting at $50 | Starting at $50 |